PA to the Deputy Principal (Curriculum/Administration) - Closes 15 August

Position Overview

The successful applicant will be appointed as a member of the Administration Team at Presbyterian Ladies’ College and will work closely with the fulltime PA to both the Deputy Principals.  The College reserves the right to re-allocate the appointee to other administrative roles within the College within the terms of employment, however, the intended purpose of the appointment is to support firstly, the Deputy Principal (Curriculum / Administration), and secondly, other staff including the Director of Staff Development. 

The role involves IT, clerical, diary management, event management and organisational skills as well as a high level of interpersonal skills for communicating with staff, students and parents.  The suitable applicant will possess the ability to observe confidentiality, respond sensitively and always work in the best interests of the College.  Applicants must have an excellent attention to detail and enjoy working with people.

The PA to the Deputy Principal will work closely with other members of the Administration Team.  The PA role will have a range of specific responsibilities, including managing the forward planning of calendars in future years, and ensuring that the planning expectations for all overseas trips and tours are being effectively managed.  The PA will provide support to Directors under the Deputy Principal (Curriculum / Administration) when and if required.
 

The appointee will:

  • demonstrate cheerfulness, enthusiasm, personal integrity and a strong work ethic
  • behave in a manner that demonstrates a team-oriented approach
  • manage confidentiality with tact
  • be committed to high levels of organisation and order, even in the midst of changing priorities
  • always be focused on the needs of the College
  • prioritise compliance responsibilities 
  • always be respectful of others
  • welcome change, while contributing to the conversation regarding the value of the proposed change
  • demonstrate careful attention to detail
  • have an intuitive understanding of the operational pressures and constraints within a secondary school

ICT Skills
The appointee will possess advanced ICT skills, demonstrated by knowledge in some or most of the following areas:

  • expertise in Microsoft Word – demonstrated through mail merge, definition and use of styles, skills with sections, advanced use and formatting of tables
  • expertise in Microsoft Excel – demonstrated through advanced use of formulas for text manipulation, skills in custom formatting (dates), transferring data between applications
  • experience in maintaining a web site – demonstrated through practical experience, and knowledge and application of html and css code
  • experience using large relational databases – demonstrated through an understanding of queries in a relational database, the export and manipulation of csv or similar files
  • coding experience – in any language, including Visual Basic, javascript, html and css, C+ or even experience in Crystal Reports
  • design skills – skilled in: use of the pen tool (e.g., in Flash, Illustrator, etc), layers (e.g., Photoshop, Flash), magazine-style layout (e.g., InDesign), form design (e.g., Acrobat Pro), signage (e.g., InDesign)

Responsibilities and duties include

  • maintain and arrange complex data, and take particular responsibility for information in relation to overseas trips and tours and the calendar planning process
  • manage the diaries of executive staff 
  • assist with the preparation and editing of documents and correspondence 
  • assist with hospitality, event planning and signage
  • respond to staff enquiries, and disseminate information in a timely manner
  • perform other duties as directed
     

Job Description

Download the complete job description here: PA to the Deputy Principal

How To Apply

Download and complete the application form Application for Employment, and attach your covering letter and CV, including references (optional), copies of university transcripts and the names and telephone numbers of three confidential referees, and email to principal@plc.vic.edu.au.